ICWC U Travel and Certifier Database

ACCESS

  • U Visa Travel: Fingerprints, Visas (Nonimmigrant-U + Immigrant-929), Border Entries
  • U Visa Certifiers: National List of Designated Certifiers for Form I-918 Supplement B
  • Referrals to Service Providers: Advocates in the U.S. and Abroad

Join more than 700 advocates nationwide on the ICWC U Travel and Certifier Database (formerly called Google Docs). The new host for the database is called Zoho Creator. Instead of two separate Google Docs, all current and new members will have access to the entire database in this one place until the end of the membership year (January 15). The beauty of this resource is that all members can simultaneously edit and view the information. Due to the collaborative nature, the information is only as accurate as its participating members make it.

The purpose of the U Visa Travel information is to facilitate all the complications of the U.S. consulates and embassies, as they evolve with their practices on (1) our clients petitioning for U Nonimmigrant status who need to get fingerprints for their biometrics abroad, (2) our clients with U Nonimmigrant status who need a U Nonimmigrant entry visa, (3) our clients attempting to obtain admission to the U.S. on U status through a border crossing with Customs and Border Protection, and (4) our clients with approved I-929 petitions who need to enter on an Immigrant visa. While you may already know how the process should work, each consulate and embassy continues to maintain its own policies and procedures.

The purpose of the U Visa Certifiers information is to pool our knowledge on not only who the certifying officers are and where to send the requests, but the most updated policies and practices, nationwide. We want this work to be efficient for us and not overwhelming for law enforcement. The goal is to update information on every state and federal agency, whether they do or don’t sign certifications.

We are also keeping a list of Referrals to Service Providers for members to share details on intake procedures for cross-referring U visa cases. You will also have access to the contact information of all members, for follow-up on members’ entries. Finally, members can share service providers abroad who may be able to assist clients while they are outside the U.S.

Please take our 20 minute virtual tour through the ICWC U Travel and Certifier Database here.

WHO CAN JOIN

The ICWC U Travel and Certifier Database is open to advocates who are regularly assisting clients with U visa cases on a long-term basis. When you request to join, you will confirm your long-term position with your office or organization. ICWC recommends that short-term volunteers (e.g. one-semester law clerks, interns, or Pro Bono attorneys taking their first U visa case) either (a) create one email account for all short-term people at non-profit and the staff member request I add that account as a new member (e.g. ICWCvolunteers@gmail.com) or (b) provide your short-term people with a downloaded “Spreadsheet” excel version of the relevant pages from the ICWC U Travel and Certifier Database. Then you can provide any necessary updates to the database on their behalf.

RULES FOR PARTICIPATION

In exchange for access to view and edit the ICWC U Travel and Certifier Database, all members agree to the following:

  1. Use the database as a Non-Profit or Pro-Bono member only if you are primarily working on U visa cases through a Non-Profit (at free or low-fee rates) or as a pro-bono (free rate). The Non-Profit organization must be a registered 501(3)(c), which will include most law school clinics. If you are using this resource to primarily serve U visa clients through a for-profit, private practice setting, you will select your membership type as a Private Practice member.
  2. Use the information from the database only for yourself and your colleagues or pro bono attorneys working directly with your office on your U visa cases.
  3. Not share the downloaded version or your username/password for the database with those not listed in item 2, above.
  4. Notify the administrator if you make or notice errors that you are unable to correct yourself.
  5. Allow the administrator up to 7-10 days to respond to your request for membership or information.

HOW TO JOIN

For those who wish to join, from your work email account email the administrator Jessica Farb, Directing Attorney at ICWC’s San Francisco office at jessicafarbuvisa@gmail.com. If you do not have a domain name in your email address that is the same as the office where you work, include proof of your employment there like a link to your information on the office webpage or attach a letter signed by your supervisor. Include in your email the following:

  1. Member’s name*
  2. Member’s email*
  3. Name of member’s organization, firm, solo practice, or law school clinic*
  4. Member’s Position at the office or organization given above*
  5. City and State where the member works on U visas*

*Include your email signature in the message where possible, which will usually have most (if not all) of the information requested above in 1-5.

  1. Membership type: Non-Profit, Pro-Bono, or Private Practice
  2. Payment Information
  • Free to Non-Profit and Pro-Bono members
  • Private Practice:
    • The fee for private practice membership is $100 per year, starting January 15th each year. You may pay by credit card, check, or money order. The fee is prorated if you join later in the year: $75 from April 15 – July 14, $50 from July 15 – October 14, $25 after October 15, 2014.
    • Donate Now ButtonFor credit card payments, click the “Donate Now” button on the top right of the screen. In the “Designation” box, write: ICWC U Travel and Certifier Database. Then email the information requested above with the date of your online payment.
    • Write out check or money order payments to ICWC, and send by mail with the information requested above to the following address: Immigration Center for Women and Children, Attn: Jessica Farb, 3543 18th St. #32, San Francisco, CA 94110.
    • This private practice fee helps support the monthly fee paid to Zoho Creator for hosting the database and the administrative cost for ICWC staff. In addition to adding new members and removing old members, ICWC moderates the database, provides assistance to users unfamiliar with the software, monitors glitches and typos, provides outreach to potential contributors and members, and regularly maintains archives in the case of major glitches and typos over time. ICWC’s administration of this resource is only supported by the generous contributions of private practice members.

HOW TO USE

The ICWC U Travel & Certifier Database is hosted on a site called Zoho. If you don’t already have a Zoho account set up under your work email, Zoho will help you set up a new account to get you going.

As soon as your membership request to the ICWC U Travel & Certifier Database has been approved, Zoho will send you an email with a personalized link to the shared documents. Click on that link to begin. If you don’t already have a Zoho account, Zoho will now give you a chance to create a password to go with your email address.

Once you log in to Zoho, please bookmark ICWC U Travel & Certifier Database for future log-ins. Or you can reach the database this way:

As introduced above, you will edit the ICWC U Travel and Certifier Database as often as you have new information, by doing the following: (a) selecting a cell you would like to update, (b) entering the information, and if the cell is more like a comment than flat information like names of certifiers or a new fax number, then also (c) adding your name and the date in parenthesis at the end. For comment boxes, put the most current information at the top of the box.

Your name and membership information will be public for collaboration with other members, but only the administrator can edit this section. If your membership information is incorrect or changes, please contact the administrator as soon as possible.

ADDITIONAL RESOURCES

Training and Instructions for U Visa Travel from the Immigrant Legal Resource Center

  1. Purchase and refer to the chapter and appendices on U travel in ILRC’s “The U Visa: Obtaining Status for Immigrant Victims of Crime,” 3rd Edition, http://www.ilrc.org/publications/the-u-visa; and
  2. Watch the 90 minute ILRC webinar recorded on October 8, 2013: http://www.ilrc.org/trainings-webinars/recorded-webinars/u-visa-travel-and-consular-processing.

Technical Assistance on Legal Issues

ICWC is not financially supported by any grants. For that reason, our sliding scale client fees go almost exclusively to providing high quality direct legal services to immigrant crime victims, with no waitlist. As a result, ICWC unfortunately does not have the resources to regularly provide free technical assistance to attorneys. As often as we can, we do respond to unanswered technical assistance questions on the local and national VAWA listserves, including VAWA experts, run by ASISTA, as well as through the national AILA VAWA liaison committee. ICWC recommends you seek technical assistance from the publication and liaison resources provided already by ASISTA, AILA, or the ILRC!

Thanks in advance for your collaboration on this project!